What is the opportunity?

CACEIS Malaysia has been a cornerstone of asset servicing since 2008, evolving into a trusted hub of operational excellence within the global CACEIS network. Strategically located in IOI City, Putrajaya, the company employs over 1,200 skilled professionals, providing a broad spectrum of services to institutional clients across Europe. These services include Custody & Cash Clearing, Fund Administration, Fund Distribution, Master Data Services, Market Solutions, Group Invoicing, Reconciliations and Private Equity & Real Estate Solutions. As a centre of excellence, CACEIS Malaysia plays a pivotal role in driving the scalability of global operations, enhancing service quality, and implementing standardized processes to meet the diverse needs of its clients. The dedicated team in Malaysia is committed to delivering reliable, high-quality solutions that empower clients to thrive in a dynamic and competitive financial landscape.

As an Executive Assistant, you will be responsible for:

• The purpose of the Executive Assistant role is to maximize executive productivity by managing schedules, communications, and priorities.
• Act as a coordination hub between executives and stakeholders.
• Ensure structured preparation, documentation, and follow-through of meetings and initiatives.

Region: Malaysia

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What’s in it for you?
We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including performance based bonuses, flexible benefits, and competitive compensation.
• Leaders who support your development through coaching and managing opportunities.
• A world-class training program in financial services.
• A collaborative dynamic culture where personal initiative and hard work are recognized and rewarded.

• Bachelor’s Degree in Business Administration, Management, Communications or related field.

• Professional certification in Office Administration or Executive Support

• Project management, business communication, or governance training advantageous.

• Minimum 5 – 6 years supporting senior leadership team.

• Experience supporting at least minimum of 2 senior executives concurrently.

What will you do?

Calendar Meeting Management

• Manage complex calendars
• Schedule meetings
• Prioritize engagements
• Prepare agendas
• Coordinate ExCo/board meetings
• Ensure structured time management

Communication & Inbox Management

• Manage executive inboxes
• Prioritize and draft responses
• Flag urgent matters
• Act as liaison
• Maintain response standards.

Reporting, Documentation & Governance

• Prepare presentations and reports
• Compile board material
• Track action items and maintain organized filing systems
• Support compliance documentation

Travel & Logistics Coordination

• Maintain action trackers
• Monitor initiative progress
• Follow up with stakeholders

Provide summary updates to executives.

• Project & Task Tracking
• Maintain action trackers
• Monitor initiative progress
• Follow up with stakeholders
• Provide summary updates to executives

Stakeholder & Relationship Management

• Act as first point of contact
• Coordinate with internal/external stakeholders
• Maintain contact databases
• Uphold professional communication standards

Administrative & Operational Support

• Manage document formatting
• Maintain shared folders
• Support onboarding coordination
• Ensure smooth operational flow.

• Diplomatic attitude, with an ability to be well organized and to prioritize.
• High level of confidentiality and discretion.
• Self-going and confident in taking initiatives.
• Excellent IT skills (Microsoft Office).